The Company Software ~ Property Management Software for Overnight Vacation Rental Property.

Free
Vacation
Rental
Filing
System

Vacation Rental Management Software

We do MORE than reservations, because you need more than just reservations.
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vacation home property management software
TCSReservations ::: HousePro ::: TCSHourly ::: Free Filing System


Vacation Rental Mangement Filing System The Vacation Rental Management Filing System step-by-step instructions as a .pdf, .doc, or .htm.
(Right-click to open a file in a new window.)

If you're using TCSReservations, get the little label-generator utility HERE. Use Avery 5766 labels (or similiar size).
Make 31 folders, labeled 1-31.

Add the words:
Current Arrivals By Day. 		arrivals_by_day
arrivals_by_month Make 12 folders labeled with the current year and the name of the month.

Add the words:
Arrivals By Month
Keep current and montly arrivals fairly close together. See Vacation Rental Management Filing System for details about rotating these in and out. arrivals_day-month
unit-current Make a folder for each unit labeled with the name of the unit.

Add the words:
Current Month Folder
Make a folder for each unit labeled with the current year and the name of the unit.

Add the words:
Unit Annual Folder 		unit-annual
unit-master Make a folder for each unit labeled with the name of the unit.

Add the words:
Unit Master Folder
Keep Current, Annual, and Master files fairly close together. See Vacation Rental Management Filing System for details about what to keep in each folder. unit-current_annual_master
cash_drawer_by_month Make a folder for each month with the current year on the label.

To the label, add the words:
Cash Drawer By Month
Make a folder for each vendor. Remember, your company is a vendor to the escrow account. See Vacation Rental Management Filing System for details about what to keep in each folder. vendors_by_year
bank_accounts-tax_vendors Make a folder for each bank account and each tax authority.
(Tax authorities are really vendors, too.)
Keep the tax authorities and other vendors fairly close together. See Vacation Rental Management Filing System for details about what to keep in each folder.
Keep your credit card statements close to, if not in, the bank account folders. 		banks_taxes_vendors
Enjoy!
  • Get the little label-generator utility HERE.
    http://www.reservationsbytcs.com
         /utilprograms/filefolderlabels.exe
  • Printer Friendly Version (.pdf) of this photo layout.
    http://www.reservationsbytcs.com
        /vacationrentalmanagementfilingsystem_web.pdf
  • Step-by-step instructions as a .pdf
    http://www.reservationsbytcs.com
         /vacationrentalmanagementfilingsystem.pdf
  • Notice there aren’t any owners’ files listed ~ they're just not necessary with this system.
  • You want to be careful to keep escrow files separate from your operating account and regular office papers.
  • Don't skip the instructions; they hold the secret for keeping it simple and organized.

    Vacation Rental Management Filing System is brought to you by Eddie Nelson The Company Software ~ the daddy of TCSReservations at The Company Software. Eddie is the Author and Programmer of TCSReservations.

    Copyright 2008 by Eddie Nelson ~ www.ReservationsByTCS.com


    • TCSReservations ::: HousePro ::: TCSHourly ::: Free Filing System
    vacation home property management software
    :: Home :: Allies :: About Us :: Contact Us :: See It Live :: White Papers :: Testimonials :: Make A Payment ::

    Turn-key reservation systems dialed in for you by an expert for your vacation cabins, condos, villas, and rental home property. This vacation rental reservation management system does more than reservations, because your business is more than just reservations. An installed, robust system with enough web interfaces so that you'll feel it's web based.
    Eddie Nelson
    Eddie Nelson ~ SonicWALL Certified Security Administrator
    Certified SonicWALL Security Administrator

    No more manually updating your website for anything! It's automagical. Manage your property reservations with REALLY real-time Online booking software for vacation home rentals and rental management companies. Manage cabins, condos, villas, vacation homes and more with The Company Software's line of vacation rental management software.

    Copyrighted by The Company Software
    From the Mountains to the Oceans
    Reservation software you can count on!
    865-654-5277
    www.ReservationsByTCS.com
    www.VacationRentalManagementSoftware.com
    www.WeByteSoftware.com